Policy on New Repositories

Created by Amanda Tome, last modified by Rebekah Bedard on Jun 19, 2023

A. Procedures and requirements for participation

1. Discover Archives is intended for UTL libraries and archives holding archival material that requires hierarchical archival description.

2. To join Discover Archives, repositories must have a staff member familiar with RAD or ISAD(G) and have staff time to contribute and attend the Discover Archives Steering Committee meetings.

3. Repositories wishing to participate in Discover Archives should notify the Steering Committee (via discoverarchives@library.utoronto.ca) and the Steering Committee will decide when/if the repository will be added, on a case-by-case basis.

B. Training for new repositories

1. When new repositories join Discover Archives, they should:

   • Meet with a DASC member for an introduction to Discover Archives, the documentation, reporting technical issues to ITS, and the listserv;

   • Review policies and documentation;

   • Add an institutional record into the production and development instances of Discover Archives;

   • Set up user accounts for their staff (see policy on users);

   • Identify an individual to join DASC.